Dog Postman

Google Apps Set up for Apple Mail, Outlook, or Other Email Clients

If you’re new to Google Apps for Work and you’re wondering how to set up your email account(s), here’s a quick rundown of the settings you’ll need to configure if you’re wanting to use a 3rd party email client like Outlook or Apple Mail.

Google Apps Email Settings for IMAP Accounts

This is the preferred method for setting up Google Apps email. Before you change the settings in your email client, be sure to enable IMAP in your Google Apps Gmail account.

Incoming Mail (IMAP) Server:imap.gmail.com
Requires SSL: Yes
Port: 993
Outgoing Mail (SMTP) Server:smtp.gmail.com
Use Authentication: Yes
Port for SSL: 465
Port for TLS/STARTTLS: 587
Display Name:Your Full Name, Business Name or Department
User Name:Your Full Email Address (youremail@yourdomain.com)
Email Address:Your Full Email Address (youremail@yourdomain.com)
Password:Your Google Apps Password

Google Apps Email Settings for POP Accounts

If you prefer to use POP, here are the necessary settings. This configuration is helpful if you’re moving an existing POP email address over to Google Apps.

Before you change the settings in your email client, be sure to enable POP in your Google Apps Gmail account.

Incoming Mail (POP) Server:pop.gmail.com
Requires SSL: Yes
Port: 995
Outgoing Mail (SMTP) Server:smtp.gmail.com
Requires SSL: Yes
Requires TLS: No (Yes, if your network requires it, or if you're an advanced user who wants to configure this)
Requires Authentication: Yes
Port for SSL: 465
Port for TLS/STARTTLS: 587
Server Timeouts:5 Minutes
Display Name:Your Full Name, Business Name or Department
User Name:Your Full Email Address (youremail@yourdomain.com)
Email Address:Your Full Email Address (youremail@yourdomain.com)
Password:Your Google Apps Password

Changing the Incoming and Outgoing Mail Server Settings on an Apple Mail POP Account

If you’re using Apple Mail with an existing POP account and you don’t feel like switching over to the Gmail client just yet (you will, eventually…trust me), then you will need to configure your Apple Mail account with your new mail server settings.

Open up Apple Mail, click on Mail -> Preferences

apple_mail_preferences_tut

Select the account you want to configure.

apple_mail_pop_account_settings_tut

Click on the “Advanced” tab and uncheck “Automatically detect and maintain account settings”.

apple_mail_settings_advanced_tut

Click on the “General” icon, then click “Save”.

apple_mail_settings_saved_tut

Go back to: Accounts -> Account Information and change the incoming mail server to: pop.gmail.com. This field is no longer grayed out and is editable now.

apple_incoming_mail_server_tut

Click on the “Outgoing Mail Server” drop-down and choose “Edit SMTP server list…”.

apple_mail_smtp_server_list_tut

Click the “+” symbol and add a new SMTP server.

apple_mail_google_smtp_tut

Click on the “Advanced” tab and fill in the appropriate info for the Google Apps SMTP server. Click OK to save.

apple_mail_google_smtp_advanced_settings_tut

Go back to Accounts -> Account Information, select the new Google SMTP server you just added, save changes again…and…you’re done! Go fetch your mail!

apple_mail_incoming_outgoing_gmail_settings_tut

Provided all settings are accurate, your existing POP email account should now pick up right where it left off, only now you’ll be using Google’s ultra-badass email servers.

I hope you found this guide helpful!

Leave a Comment

Your email address will not be published.

Scroll to Top